Program Analyst

Employment Type

: Full-Time

Industry

: Miscellaneous



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Summary

The position is located in the VISN 20 Managerial Cost Accounting & Analytics Office in Vancouver, WA. The incumbent is a member of the project team responsible for the maintenance of Managerial Cost Accounting (MCA) System for all eight medical centers in VISN 20.

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Responsibilities

Managerial Cost Accounting (MCA) is an executive information program that directly impacts patient management by providing data on patterns of care and patient outcomes, as well as their resource and cost implications, to VA clinical and administrative managers. The incumbent will be primarily involved with the processing, auditing and analysis of the MCA Data. In order to accomplish this, the incumbent will work with standard operating procedures and various process tracking and auditing systems and maintain processing logs so all activities are validated and documented. The incumbent will maintain appropriate data collection systems for the distribution of costs as well as perform data entry and retrieval of financial information into/from the MCA database. The incumbent will also be responsible for maintaining spreadsheets and databases to track labor mapping
changes, monitor clinic utilization, display reports and conduct audits.

MCA is designed so that data can be aggregated to the VISN (Network) and VACO (VA Central Office) levels for their review. MCA provides critical tools for remaining competitive in a dynamic health care environment and is used as the cost component for Veterans Equitable Resource Allocation (VERA) system. The use of MCA data to determine VERA allocations directly impacts the resources allocated each Network. In addition to the MCA duties the incumbent serves as the VISN employee travel clerk. This position must be able to interact with all levels of the VISN staff and identify and solve complex and diverse employee travel problems and situations. This requires meeting short turn-around deadlines for information and reports which demand prioritization of other tasks and assignments.

Incumbent also responsible for Makes travel arrangements from basic information from the traveler, such as itinerary and stated preferences, destination and times. Arranges, coordinates and prepares travel authorizations for travel by GOV, rental car, airlines, etc. Maintains current bus, train, and air schedules and fares and provides information to the traveler. Reviews travel orders and applicable regulations to determine entitlements
and method of travel. Trains all persons responsible for making travel accommodations, estimates, and travel requests. Incumbent certifies all travel authorities as to availability of funding and accuracy, validity and completeness of the accounting and costing data prior to commitment. Audits and certifies all vouchers as correct and complete verifying correctness and compliance with current Travel Policies, Regulations, and local VISN policies. Serves as the VISN AOPC for Travel Cards, responsible for coordinating reports and suspense with stations and VACO. Reviews credit cards monthly to ensure travel cards used with policy, reports misuse and payment delays, escalates to supervisors or VISN CFO as required.

Incumbent maintains all travel fund control point records, verifies costing appropriateness of control points, cost centers and BOCs being used, keeps manual annotations of all anticipated obligations, adjustments and payments so that a current balance is available at all times. The incumbent is responsible for computation and obligation of travel in compliance with travel and accounting regulations. These accounts are reconciled against general ledger accounts and computer printouts for appropriate and accurate costing, presence of correct documentation for obligation, and liquidation when indicated.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Preferred Experience: Maintaining appropriate data collection systems for distribution of costs. Performing data entry and retrieval of financial information into/from databases. Tracking and auditing labor mapping changes and clinic utilization. Researching source systems and documents to verify the accuracy of managerial cost accounting data. Checking the effect of cost and productivity changes on the underlying reports. Making travel arrangements from basic information from the travelers such as itinerary, stated preferences, destination and times. Auditing and certifying travel vouchers. Maintaining travel fund control point records, verifying costing appropriateness of control points, cost centers, etc. Reviewing credit card usage to ensure travel cards used within policy.

Work Schedule: Monday-Friday 8:00 a.m.- 4:30 p.m. Other options may be discussed with hiring manager at time of hire.
Compressed/Flexible: Available
Telework: Available for highly qualified candidates
Virtual: This is not a virtual position.
Position Description/PD#: Program Analyst/ PD102734A and PD10273A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

No

Promotion Potential

9

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Qualifications

    To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/06/2020.

    : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

    Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

    You may qualify based on your experience and/or education as described below:

    For GS-7 level
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: assisting by working with standard operating procedures, various process tracking and auditing systems and maintaining processing logs. Helping to maintain appropriate data collection systems as well as perform data entry and retrieval of financial information into/from the databases. Assisting with maintaining spreadsheets and databases, display reports and conduct audits. helping to make travel arrangements, assisting in the certification of all travel authorities for availability of funding and accuracy, validity and completeness of the accounting and costing data prior to commitment of funds. NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week. OR,
  • Education: Applicants may substitute education for the required experience. For more information see 'Education' below. To qualify based on education for this grade level you must have completed at least 1 full academic year (18 semester hours), of graduate level education in an accredited college or university. Transcripts required. OR,
  • Superior Academic Achievement: For applicants who have completed (or expect to complete within 9 months) all the requirements for a bachelor's degree from an accredited college or university. See 'Education' section below for details.
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a bachelor's degree is creditable toward meeting the specialized experience requirement. Six months of graduate education beyond a bachelor's degree is equivalent to 6 months of specialized experience and may be used in addition to specialized experience to qualify applicants at grade GS-7. Transcripts required. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-7.
  • For GS-9 Level
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: assisting with analytical and evaluative responsibilities in the maintenance of databases, helps to audit utilizing various cost accounting software systems for employee travel activity, helps to constantly look for ways to improve processes and work with staff to implement changes where necessary, Assisting by acting as a liaison between service and other support departments in the implementation and continuance of service objectives, helping to make travel arrangements and training all persons responsible for making travel accommodations, estimates, and travel requests. Assisting in the certification of all travel authorities for availability of funding and accuracy, validity and completeness of the accounting and costing data prior to commitment of funds. Helping to Audit and certify all vouchers as correct and complete and in compliance with current Travel Policies, helping to maintain all travel fund control point records, verifying costing appropriateness of control points. NOTE: Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates AND hours worked per week.
    OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. Transcripts required.
    OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education the first 18 semester hours or 27 quarter hours i.e., beyond the first year is creditable toward meeting the specialized experience requirement. Transcripts required.
  • You will be rated on the following Competencies for this position:
  • Analytical Thinking
  • Computer Skills
  • Technical Competence
  • Technical Credibility


  • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

    Physical Requirements: The work is sedentary. Duties regularly involve carrying light items such as files, computer printouts and loose-leaf notebooks for short distances. Also, trips made to various services throughout the Medical Center or other Medical Centers basically for training, performance of analyses and information gathering purposes. No special physical abilities are required to perform the work.

    For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

    Education

    For GS-7 level

  • Superior Academic Achievement: For applicants who have completed (or expect to complete within 9 months) all the requirements for a bachelor's degree from an accredited college or university. S.A.A. is based on: (1) Class standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses. OR (2) Grade-point average - Applicants must have a grade-point average of:a.3.0 or higher out of a possible 4.0 ('B' or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or b.3.5 or higher out of a possible 4.0 ('B+' or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. OR (3) Honor society membership - Applicants can be considered eligible based on membership in one of the national scholastic honor societies. Transcript/documentation required
  • A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

    Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

    Additional information

    VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

    Receiving Service Credit or Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

    Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

    The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

    Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

    It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

    This job opportunity announcement may be used to fill additional vacancies.

    Veterans and Transitioning Service Members : Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

    For more information on the 'Who may apply' eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

    If you are unable to apply online view the following link for information regarding an Alternate Application.

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    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

    Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.

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    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:

  • Resume - Your resume must include: hours worked for all positions, FT or PT status, dates employed including month and year, and GS level (if a Federal position) and a brief description or summary of the duties and responsibilities as it relates to fulfilling this vacancy. Failure to include this information may result in your disqualification for this position.
  • The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • OF-306
  • Other (1)
  • Other (2)
  • Other (3)
  • PCS Orders
  • Performance Appraisal
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action
  • Transcript


  • SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
  • Most recent SF-50 if you are a current or former Federal employee
  • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
  • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
  • Examples of appropriate SF-50's include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old.
  • Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 'Application for 10 Point Veteran Preference' with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


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