Construction Document Control Clerk

Employment Type

: Full-Time


: Construction

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Tasks shall include as a minimum, the following activities:

  • Process submittals, drawings, Design Change Notices, (DCN’s) Request for Information (RFI’s), for all ongoing construction projects and tasks, utilizing the Site- wide automated system
  • Track, log, and distribute said documents in Hanford Document Management Control System (DMCS)
  • Issue drawings/specifications/DCN’s to the construction contractors; verify DCN’s for work complete on as-built drawings
  • Review Contractor’s submittals and RCI’s for accuracy prior to distribution and complete issuance of said documents back to the subcontractor/AE Firm upon approval
  • Consolidate project files from Engineering, Project Managers, Construction Managers and Contractors at the end of projects and provide document turn over for permanent record storage
  • Research and print drawings/maps out of IDMS (Integrated Document Management System) for PM’s, CM’s and Engineers
  • Develop and maintain submittal logs and registers, including Vendor Information; assure final Vendor Information is turned over for permanent record retention and placed into IDMS
  • Assist in bid package preparation by providing design media sets for bidding contractors
  • Develop and improve the tracking and coordination of staff required reading to ensure on time completion
  • Perform backup for other staff within the organization on an as needed basis. Support general administrative duties as needed
  • Liaison between subcontract and project managers, construction managers, contracts, engineering
  • Scanning and PDF of Drawings for release to construction if done by a DCN
  • Received and Processing Submittal, RCI’s, Drawings for various sources (AE firms and Subcontractors)
  • Support projects across Hanford Site in all aspects of document control; electronic record retrieval, submittal tracking, distribution and maintenance of project files from inception to closeout
  • Familiarity with Records Management Requirements

  • Associates degree
  • Five years of demonstrated experience in records management, including at least two years emphasis on construction management records of infrastructure and industrial type projects
  • Demonstrated Construction Submittal processing experience
  • Candidate must be highly organized and have established problem solving skills
  • Must effectively analyze available information and use deductive reasoning and analytical skills. This may involve going to alternate sources for additional information and guidance
  • Effectively work with a variety of customers in high pressure situations using tact and diplomacy while giving outstanding customer service
  • Ability to communicate exceptionally well in written and verbal formats
  • Requires computer skills using a standard system platform such as Microsoft Office for word processing and email
  • Must have demonstrated scanning and database skills

  • Prior Hanford Project records experience
  • Prior Hanford construction document control experience
  • Experience working in IDMS and DMCS document storage and work flow systems

    All candidates are subject to a criminal background check, reference checks, and drug screening as required by the client.

    Benefits available and excellent wage – DOQ

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